Calendly (CXPDOC2-15209)

36 min

	Calendly is a scheduling tool that simplifies booking meetings by allowing users to share their availability and enabling others to select a convenient time With the Calendly app in Make, you can monitor or retrieve events, invitees, event types, and memberships in your Calendly accoun

Requirements

To use the Calendly app in Make, you must have a Calendly account.

Connect Calendly and Make

To create the connection in Make:

If you add a module with an instant tag, click Create a webhook, then Create a connection.

Optional: In the Connection name field, enter a name for the connection.

Optional: Switch on Show advanced settings and enter your Calendly client credentials. For more information on how to obtain your credentials, refer to the Calendly developer documentation.

If requested, use the following Redirect URI when setting up your client credentials: https://www.integromat.com/oauth/cb/calendly

Click Save.

If prompted, authenticate your account and confirm access.

You've successfully created the connection and can now use the Calendly app in your scenarios. If you want to make changes to your connection in the future, follow the steps here.

Calendly modules

After connecting to the Calendly app, you can use the following types of modules to build your scenarios.

Watch

Watch events

Triggers when an event is created or canceled.

This module requires a paid Calendly subscription. The webhook feature is not included in free Calendly plans. For more details on subscription plan, see Calendly Billing Information.

Webhook	Create a webhook.
Connection	Establish a connection to your Calendly account.
Event	Select events you want to watch.
Organization URI	Select or enter the organization URI to specify the organization to filter returned data by.
User URI	Enter the user URI to specify the user to filter returned data by.

You can retrieve Organization URI and User URI using the List Organization Memberships module.

Event

List events

Retrieves events in your account by filter settings.

Connection	Establish a connection to your Calendly account.
Organization URI	Enter the organization URI to specify the organization to filter results by.
User URI	Enter the user URI to specify the user to filter results by.
Invitee Email	Enter the email address of the invitee to return events that are scheduled with the invitee associated with this email address.
Min Start Time	Enter the time and date to include events with start times after this time.
Max Start Time	Enter the time and date to include events with start times prior to this time.
Sort	Select the sort order of results by the specified field and direction.
Status	Filter results by the event status – whether the scheduled event is active or canceled.
Limit	Set the maximum number of events Make will return during one execution cycle.

List event invitees

Retrieves invitees of the specified event.

Connection	Establish a connection to your Calendly account.
Event	Select the event you want to retrieve invitees for.
Email	Enter the email address of the invitee to filter results.
Sort	Select the sort order of results by the specified field and direction.
Status	Filter results by the invitee status – whether the invitee is still active or canceled.
Limit	Set the maximum number of invitees Make will return during one execution cycle.

List event types

Returns all event types associated with a specified user.

Connection	Establish a connection to your Calendly account.
User URI	Select the user to retrieve event types associated with the user.
Sort	Select the sort order of results by the specified field and direction.
Limit	Set the maximum number of event types Make will return during one execution cycle.

Get an event

Retrieves event details.

Connection	Establish a connection to your Calendly account.
Event	Select the event or map the ID of the event you want to retrieve details for.

Get an event invitee

Retrieves details about an Invitee (person invited to an event).

Connection	Establish a connection to your Calendly account.
Enter an Event Invitee	Select whether to specify an invitee manually or select from the drop-down menu.
Invitee URI	Select the event or enter (map) the Invitee URI.

Get an event type

Returns information about a specific event type.

Connection	Establish a connection to your Calendly account.
Event Type	Select event type or enter (map) event type URI.

Create an event invitee

Creates a new booking for an event invitee.

This module requires a Calendly paid plan.

Connection	Establish a connection to your Calendly account.
Event Type	Select the event type.
Start Time	Enter the start time for the event in UTC.
Invitee Name	Enter the name of the invitee.
Invitee Email	Enter the email address of the invitee.
Invitee Timezone	Select the timezone of the invitee.
Event Guests	Add guests to the event.
Questions and Answers	Provide answers to questions defined in the event type.
Tracking	Add UTM tracking parameters.
Location	Specify the event location. Required unless the event type has no location.
Text Reminder Number	Enter the phone number for SMS reminders.

Create an event type

Creates a new event type.

Connection	Establish a connection to your Calendly account.
Owner	Select the user who will own the event type.
Name	Enter a name for the event type.
Active	Select Yes or No for whether the event type is active or not.
Description	Enter the event type description.
Duration	Enter the event duration in minutes.
Duration options
Locations	Specify the possible locations for the event.
Color	The hexadecimal color value of the event type's scheduling page. For example, #fff200.
Locale	The locale on the event type used to determine the language of the event type's scheduling page.

Update an event type

Updates an existing event type.

Connection	Establish a connection to your Calendly account.
Event type	Select the event type to update.
Name	Enter a new name for the event type.
Active	Set whether the event type is active or not.
Description	Enter the event type description.
Duration	Enter a new duration for the event.
Duration options	Add all possible duration options.
Locations	Enter new locations for the event.
Color	The hexadecimal color value of the event type's scheduling page. For example, #fff200.
Locale	Select the locale on the event type used to determine the language of the event type's scheduling page.

Cancel an event

Cancels an event.

Connection	Establish a connection to your Calendly account.
Event URI	Enter (map) the Event URI.
Cancellation reason	Specify the reason for the cancellation.

Schedule

Create a single-use scheduling link

Creates a single-use scheduling link.

Connection	Establish a connection to your Calendly account.
Event Type	Select event type or enter (map) event type URI.

Organization

List organization memberships

Retrieves the organization memberships for all users belonging to an organization.

Connection	Establish a connection to your Calendly account.
Organization URI	Enter the organization URI to retrieve all users that belong to the organization.
User URI	Enter the user URI to look up a user's membership in an organization.
Email	Enter the email address to filter results by.
Limit	Set the maximum number of organization memberships Make will return during one execution cycle.

Get an organization membership

Retrieves user's organization membership details.

Connection	Establish a connection to your Calendly account.
Organization Membership	Select or enter the organization membership URI you want to retrieve details for.

Invite a user to an organization

Invites a user to an organization.

Connection	Establish a connection to your Calendly account.
Organization URI	Enter (map) the organization URI where you want to add a user to.
Email Address	Enter the email address of the person you want to invite to the organization.

Availability

List user availability schedules

Returns a list of availability schedules for a specified user.

Connection	Establish a connection to your Calendly account.
User	Select the user.

List user busy times

Returns a list of intervals when a user is busy.

The date range between Start time and End time must not exceed 7 days.

Connection	Establish a connection to your Calendly account.
User	Select the user.
Start Time	The start of the time range to check.
End Time	The end of the time range to check.

List user meeting locations

Returns a list of a user's configured meeting locations.

Connection	Establish a connection to your Calendly account.
User	Select the user.
Limit	The maximum number of meeting locations to return and work with during one execution cycle.

List event type available times

Returns a list of available times for a specific event type.

The date range between Start time and End time must not exceed 31 days.

Connection	Establish a connection to your Calendly account.
Event Type	Select the event type.
Start Time	The start of the time range to check for availability.
End Time	The end of the time range to check for availability.
Limit	The maximum number of available times to return and work with during one execution cycle.

List event type availability schedules

Returns the availability schedules for a specific event type.

Connection	Establish a connection to your Calendly account.
Event Type	Select the event type.

Get a user availability schedule

Retrieves details for a specific user availability schedule.

Connection	Establish a connection to your Calendly account.
User	Enter the user URI. For example, https://api.calendly.com/users/EBHAAFHDCAEQTSEZ.
Availability schedule	Select the availability schedule to retrieve.

Update event type availability schedule

Updates the availability schedule for an event type, replacing all existing rules.

This action replaces all existing availability rules for the event type. To add or modify rules, you should first retrieve the existing schedule, modify it, and then use this module to update it.

Connection	Establish a connection to your Calendly account.
Event type	Enter the event type URI. For example, https://api.calendly.com/event_types/EBHAAFHDCAEQTSEZ.
Availability rule	Set the timezone and rules: Timezone: Set the timezone for the schedule. Rules: Define the new set of availability rules.
User	Enter the user URI. Required when an admin or organization owner is updating a specific user's availability schedule. For example, https://api.calendly.com/users/EBHAAFHDCAEQTSEZ.

No Show Management

Get an invitee no show

Returns information about a specific invitee no show.

Connection	Establish a connection to your Calendly account.
No-show URI	Select or map the URI of the no-show record.

Create an invitee no show

Creates a new invitee no show.

Connection	Establish a connection to your Calendly account.
Event	Enter the event URI. For example, https://api.calendly.com/scheduled_events/EBHAAFHDCAEQTSEZ.
Event invitee	Enter the event invitee.

Delete an invitee no show

Deletes an invitee no show. This action cannot be undone.

Connection	Establish a connection to your Calendly account.
No-show URI	Select or map the URI of the no-show record to delete.

Other

Make an API call

Allows you to perform a custom API call.

Connection	Establish a connection to your Calendly account.
URL	Enter a path relative to https://api.calendly.com For example: /users/me For the list of available endpoints, refer to the Calendly API Documentation.
Method	Select the HTTP method you want to use: GET: to retrieve information for an entry. POST: to create a new entry. PUT: to update/replace an existing entry. PATCH: to make a partial entry update. DELETE: to delete an entry.
Headers	Enter the desired request headers. You don't have to add authorization headers; we added those for you.
Query String	Enter the request query string.
Body	Enter the body content for your API call.

Templates

You can look for Calendly templates in Make's template gallery, where you'll find thousands of pre-created scenarios.

Calendly resources

Calendly API documentation

Calendly Help Center