Workday Financial Management

with workday financial management modules in make, you can monitor, create, update, list, retrieve, and delete the invoices in your workday account the workday financial managment app is available on the make enterprise plan refer to the workday financial management api documentation https //community workday com/sites/default/files/file hosting/productionapi/financial management/v42 1/financial management html and workday resource management api documentation https //community workday com/sites/default/files/file hosting/productionapi/resource management/v41 0/resource management html for a list of available endpoints connect workday financial management to make you can establish two types of connection between workday financial management and make with user credentials or oauth2 establish the connection with workday financial management in make via user credentials to establish a connection with user credentials log in to your make account, add a workday financial management module to your {{scenario singular lowercase}} , and click create a connection in the connection type dropdown, select workday financial management enter your host url address that you copied above without a trailing slash for example, https //wd3 services1 myworkday com for your production instance and https //wd3 impl services1 workday com for your sandbox instance enter your tenant id this can be located in your account url address as follows https //hostname workday com/tenantid/d/home/html in the username and password fields, enter the workday financial management login credentials with api access for more information, see the workday human capital management docid\ yngk7qn9vad wlakpriwb section click save you have successfully established the connection you can now edit and add more workday financial management modules if your connection requires reauthorization, follow the connection renewal steps here docid\ so88fm6pkt0g adkddfzz establish the connection with workday financial management in make via oauth2 before establishing an oauth2 connection, your workday system administrator must complete the steps in the set up workday financial management for oauth2 connections section to generate client credentials and refresh tokens log in to your make account, add a workday financial management module to your {{scenario singular lowercase}} , and click create a connection in the connection type dropdown, select workday financial management oauth2 enter your host url address for example, https //hostname workday com do not include a trailing slash enter your tenant id this can be located in your account url address as follows https //hostname workday com/tenantid/d/home/html in the client id and client secret fields, enter your client credentials enter the refresh token for the connection, provided by your workday system administrator each connection should have its own refresh token as sharing tokens may result in connections being broken workday system administrators can generate tokens in workday > view api clients > manage refresh tokens for integrations set the access token expiry in seconds , provided by your workday system administrator this value must be the same as the token expiry settings in workday click save you have successfully established the connection you can now edit and add more workday financial management modules if your connection requires reauthorization, follow the connection renewal steps here docid\ so88fm6pkt0g adkddfzz set up workday financial management for oauth2 connections follow these steps in workday to retrieve the client credentials and refresh tokens necessary to establish an oauth2 connection generate client credentials in your workday account search bar, search for and select the register api client for integrations task fill in the client name field check the non expiring refresh tokens box this is important to minimize risk of integration down time if it is not selected, a new refresh token must be manually created and entered into make after each expiration add the following scopes (functional areas) system for wql functionality and tenant non configurable for raas functionality click ok copy the client id and client secret values and store them in a safe place this is important as you will not be able to view the client secret again after leaving this page if you lose the client secret, you will be required to generate new credentials you have successfully created the client id and client secret to be used when creating the oauth2 connection in make configure refresh tokens in your workday account, go to view api clients find the relevant api client and click on > api client > manage refresh tokens for integrations note this is also where you can edit api client scopes, generate new client secrets, and find new refresh tokens if an expiration date was set in the manage refresh tokens for integrations window, enter the workday account to be assigned to the api client this account must have access to the reports you would like to work with wql, raas, and soap api security is tied to the workday account click ok in the delete or regenerate refresh token task, click the generate new refresh token box copy the refresh token and store it in a safe place note each workday account will have its own refresh token, but can have the same client id and client secret as other accounts linked to the same api client you have successfully created the refresh token to be used when creating the oauth2 connection in make supplier invoices you can create, update, search, retrieve, and cancel invoices with the following modules search supplier invoices retrieves a list of supplier invoices filtered by criteria connection workday financial management /#connect workday financial management to make supplier add the supplier ids whose invoices you want to search company add the company reference ids whose invoices you want to search supplier status add the supplier status of the invoices you want to search invoice date on or after enter (map) the date to search the invoices that have the date on or after the specified date invoice date on or before enter (map) the date to search the invoices that have the date on or before the specified date purchase order add the purchase order reference id to search the invoices the math the specified purchase orders supplier hierarchy add the supplier reference id to search the invoices that match the specified reference id invoice on hold select whether you want to include the invoices in the search that are on hold intercompany invoice select whether you want to include the invoices in the search that are related to intercompany payment status add the payment status to list the invoices that match the specified status created by worker add the workers to search the invoices created by the specified workers you can search the workers by their employee id or contingent worker id approving worker add the approving worker for the invoice to search for the invoices that match the specified worker external po number enter (map) the external purchase order number of the invoice to search for the invoices that match the specified po number invoice status add the invoice status to search for the invoices that match the specified status limit set the maximum number of invoices make should return during one execution cycle create a supplier invoice creates a new supplier invoice connection workday financial management /#connect workday financial management to make company reference id enter (map) the company reference id to which the invoice belongs supplier id enter (map) the supplier id associated with the invoice contingent worker id enter (map) contingent worker id associated with the invoice payment terms id select or map the payment terms id applicable to the invoice payment terms are the rules for establishing when invoice payment is due and whether discounts are eligible to be taken or given for early payment if no payment terms are specified, workday will populate this with the customer's default payment terms if one is defined workday will automatically determine the due date and discount date based on the invoice date and payment terms supplier connection id select or map the default supplier business connection id use default supplier connection select whether you want to use the default supplier connection details for the invoice currency id select or map the applicable currency id for the invoice invoice number enter (map) the invoice number if adding a new invoice, then ensure to make the invoice number the same as reference id gapless document number enter (map) the gapless document number on the supplier's invoice invoice date enter (map) the date on the invoice submit select whether you want to submit the invoice for approval locked in workday select whether the invoice is locked in the workday system invoice received date enter (map) the date on which the invoice is received accounting date override enter (map) the date to override the accounting date control amount total enter (map) the expected invoice total, including tax an invoice cannot be submitted for approval if it has a non zero control total that does not equal the sum of the extended amount for all invoice lines plus tax freight amount enter (map) the freight amount applicable to items in the invoice other charges enter (map) the details of other charges worktag allocation template id enter (map) the worktag allocation template id of the invoice tax only select whether you want to mark the invoice as tax only due date override enter (map) the date after which you want to override the date used to look up the currency conversion rate the default date is normally the same as the invoice date payment type id select or map the payment type id of the invoice/ tax option id select or map the default tax option id for the invoice default tax code add the default tax code applicable to the invoices withholding tax code id select or map the withholding tax code id address id select or map the address id of the invoice to which the item should be shipped on hold select whether this invoice is on hold supplier document received select whether the supplier documents for this invoice have been received suppliers invoice number enter (map) the supplier's invoice number external po number enter (map) the external purchase order number of the invoice referenced invoices add the referenced invoices applicable to this invoice invoice type id enter (map) the invoice type id supplier contract id search and add the supplier contract id of the invoice memo enter (map) the transaction header text, which will be printed on the delivered transaction employee id enter (map) the employee id who has requested the invoice contingent worker id enter (map) the contingent worker id who has requested the invoice invoice line replacement data add the invoice line replacement data for the invoice external supplier invoice source id enter (map) the external supplier invoice source id of the invoice by default, it considers the web service cancel accounting date enter (map) the date on which the supplier invoice is canceled cancel accounting date is populated only when a supplier invoice is canceled invoice accounting date enter (map) the date for a supplier invoice adjustment payment practices select whether the invoice is eligible for the payment practices field to flag a supplier invoice for payment practices reporting budget date enter (map) the date to override the date on all supplier invoice lines and splits tax amount enter (map) the tax amount applicable to the invoice amount withholding tax amount enter (map) the withholding tax amount of the invoice document link enter (map) the url address to the scanned image of the paper invoice supplier invoice request id enter (map) the supplier invoice request id who has requested the invoice employee id enter (map) the employee id who has requested the invoice contingent worker id enter (map) the contingent worker id who has requested the invoice additional reference type id enter (map) the additional reference type id encoded with key payment information on the invoice document additional reference number enter (map) the additional reference number that is encoded with key payment information on the invoice document handling code id this is the reference code of the payment handling instructions for the supplier invoice or supplier invoice adjustment prepaid select whether this invoice is prepaid prepayment release type id select or map the prepayment release type id of the invoice release date enter (map) the date when the items in the invoice should be released frequency behavior id enter (map) the behaviour id for the invoice number of installments enter (map) the number of installments applicable for this invoice to complete the total payment use invoice date select whether you want to use the invoice date for creating this invoice from date enter (map) the date from which you want to use the invoice date gross invoice amount enter (map) the total gross invoice amount total amount retained enter (map) the invoice amount kept pending total amount released enter (map) the amount released for the invoice retention memo enter (map) the transaction header text, which will be printed on the delivered transaction currency rate type id enter (map) whether you want to override the default rate type used to look up the currency conversion rate currency rate date override enter (map) whether you want to override the date used to determine the currency conversion rate the default date is normally the same as the invoice date currency rate manual override enter (map) whether you want to allow a direct override of the currency conversion rate that will be used document currency conversion rate enter (map) the currency conversion rate for the accounting document ledger this information is for outbound purposes and is not processed on inbound workday web services requests rate override enter (map) an indicator of whether the currency exchange rate has been overwritten for example, yes this information is for outbound purposes and is not processed on inbound workday web services requests currency rate lookup override enter (map) the currency exchange rate derived based on the currency rate type override or currency rate date override this information is for outbound purposes and is not processed on inbound workday web services requests manual override percent enter (map) the percentage of the currency rate manual override against the default currency rate this information is for outbound purposes and is not processed on inbound workday web services requests default rate type enter (map) the default rate type applicable to the invoice when used for foreign currencies this information is for outbound purposes and is not processed on inbound workday web services requests rate basis date enter (map) a basis date to derive the currency exchange rate applicable to the invoice this information is for outbound purposes only and is not processed on inbound workday web services requests default currency rate enter (map) the currency rate applicable to the invoice attachment data add the attachment to the invoice content type enter (map) the attachment content type for example, html file name enter (map) the attachment file name with an extension file content enter (map) the attachment content details encoding enter (map) the encoding information available for the invoice compressed select whether the attachment is a compressed file comment enter any additional information about the attachment to share internally tax code data add the ta code data tax applicability id enter (map) the tax applicability id for the invoice tax code id select or map the tax code id applicable to the invoice tax amount enter (map) the tax amount applicable to the invoice tax rate data add the tax rate information withholding tax code data add the withholding tax code information withholding tax id select or map the withholding tax id applicable to the invoice if left blank, workday will consider the default withholding tax code from the invoice header if there is one withholding tax amount enter (map) the total tax amount for the withholding tax code withholding tax rate data add the withholding tax information retention release line data add the retention amount release line information of the invoice retention release line id enter (map) the retention release line id of the invoice wid enter (map) the purchase order number of the invoice amount released enter (map) the amount being released for the invoice auto complete select whether you want to complete the supplier invoice intercompany sub process skip select whether you want to skip the supplier invoice intercompany sub process business process comment data add the comments for the invoice comment enter (map) the comment text you want to add to the invoice worker add the workers associated with the comment business process attachment data add the business process attachment data of the invoice file name enter (map) the file name file content enter (map) the details of the content in the file event attachment description enter (map) the attachment details content type enter (map) the content type for example, html event attachment category enter (map) the attachment category supplier invoice prepaid amortization schedule add the supplier invoice prepaid amortization schedule for the invoice prepaid spend amortization schedule id select or map the prepaid spend amortization schedule id frequency add the frequency of the schedule number of installments enter the number of installments use invoice date select whether you want to include the invoice date for the schedule from date enter (map) the date from which you want to add the invoice lines include all available prepaid lines select whether you want to include all the available prepaid lines prepaid supplier invoice lines add the supplier invoice line ids related to this invoice tax certificate number add the tax certificate number of the invoice tax certificate number enter (map) the withholding tax certificate number tax authority add the tax authority id applicable to the invoice tax category add the tax categories applicable to the invoice last updated date enter (map) the date the tax certificate number was last updated work queue information data add the work information for the invoice assignee add the assignees to the work queue work queue tags add the tags for the work queue for example, new work queue notes enter any additional information for the work queue you want to add internally get supplier invoices retrieves a list of supplier invoices with attachment data by their ids connection workday financial management /#connect workday financial management to make supplier invoice id add the supplier invoice ids whose details you want to search update a supplier invoice updates a supplier invoice by its id connection workday financial management /#connect workday financial management to make supplier invoice id select or map the invoice id whose details you want to update see the create a supplier invoice for field descriptions cancel a supplier invoice cancels an existing supplier invoice by its id connection workday financial management /#connect workday financial management to make supplier invoice id select or map the invoice id you want to cancel other list currencies retrieves all existing currencies in a tenant connection workday financial management /#connect workday financial management to make limit enter the maximum number of currencies make will return during one execution cycle the default value is 10 make a soap api call performs an arbitrary authorized soap api call for a list of available web services, their urls, and request and response types, refer to the workday web services directory https //community workday com/sites/default/files/file hosting/productionapi/index html connection workday financial management /#connect workday financial management to make web service url enter the web service url for the request for example, /adoption/v40 2 request type enter the request type for example, enter the response type for example, get adoption items response response type enter the response type for example, get adoption items response soap body enter the body content for your api call do not include \<bsvc\ request type> or \</bsvc\ request type> , only include the body in between soap header enter the desired request headers do not include \<soapenv\ header> or \</soapenv\ header> make a soap api call (advanced) performs an arbitrary authorized soap api call for a list of available web services, their urls, and request and response types, refer to the workday web services directory https //community workday com/sites/default/files/file hosting/productionapi/index html connection workday financial management /#connect workday financial management to make url enter a path relative to https //{hostname} workday com/ccx/service/{tenant} for example, /resource management method select the http method you want to use get to retrieve information for an entry post to create a new entry put to update/replace an existing entry patch to make a partial entry update delete to delete an entry headers enter the desired request headers you don't have to add authorization headers; we already did that for you query string enter the request query string body enter the body content for your api call only enter the body between \<soapenv\ body> and \</soapenv\ body > example of use get supplier invoice the following api call returns the specified supplier invoice from your workday account url /resource management/v35 2 method post body \<bsvc\ get supplier invoices request> \<bsvc\ request criteria>\</bsvc\ request criteria> \<bsvc\ response filter> \<bsvc\ page>1\</bsvc\ page> \<bsvc\ count>1\</bsvc\ count> \</bsvc\ response filter> \<bsvc\ response group> \<bsvc\ include reference>\</bsvc\ include reference> \<bsvc\ include attachment data>\</bsvc\ include attachment data> \</bsvc\ response group> \</bsvc\ get supplier invoices request> the search matches can be found in the module's output under bundle > body > env\ body in our example, 1 supplier invoice is returned make a rest api call performs an arbitrary authorized rest api call can only be used with an oauth2 connection for a list of available endpoints, refer to the workday financial management api documentation connection workday financial management /#connect workday financial management to make url enter a path relative to https //{hostname} workday com/ccx/api for example, /\<servicename>/v1/\<tenant>/workers method select the http method you want to use get to retrieve information for an entry post to create a new entry put to update/replace an existing entry patch to make a partial entry update delete to delete an entry headers enter the desired request headers you don't have to add authorization headers; we already did that for you query string enter the request query string body enter the desired request headers do not include \<soapenv\ header> or \</soapenv\ header> run a wql query runs a wql query can only be used with an oauth2 connection for information regarding wql, refer to the workday query language (wql) community guide https //community workday com/node/787171 if you do not have access to workday community, you can request a community account https //workdayinc force com/communityaccess/s/register connection workday financial management /#establish the connection with workday financial management in make via oauth2 wql query enter the query using wql do not include the limit limit enter the maximum number of bundles make will return during one execution cycle the default value is 10 offset enter an offset for advanced pagination if more then 3,200 results are expected, use together with the repeater module refer to make community https //community make com/t/workday bulk attachment extractor using make com workday modules/60256?u=joseph accountant to get an example of running a wql query get a raas report retrieves a raas report by the report url can only be used with an oauth2 connection connection workday financial management /#establish the connection with workday financial management in make via oauth2 raas report url enter the url of the raas report to retrieve the raas report url must be in json format for example, https //wd3 services1 myworkday com/ccx/service/customreport2/{tenant}/{user}/{custom report name}?format=json output format select the format in which you want to get the raas report unescape html entities select whether you want to unescape html entities in the raas report refer to make community https //community make com/t/workday bulk attachment extractor using make com workday modules/60256?u=joseph accountant to get an example of getting a raas report